Return to Campus

Students studying at UBC Okanagan

UBC’s Return to Campus

As UBC plans for a return to on-campus instruction and activities this fall, a series of FAQs have been compiled to support our students, faculty and staff.

GO TO FAQ

UBC Okanagan STUDENTS

Find one-on-one help or explore resources to support you as a UBC Okanagan student including academic supports, campus and community services, and health and wellness.

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International students

International Programs and Services will support you throughout your entire journey including travelling to Canada, self-isolation support.

Learn more

Our faculty

The Irving K. Barber Faculty of Science administrative teams and dean’s office are currently working remotely.

For faculty-specific information, please see the below for email communications that have been sent to students.


If you have questions or concerns, please email avps.ok@ubc.ca.

Important emails sent to Irving K. Barber Faculty of Science Students

 2021/22 WINTER SESSION

TO: All students taking courses in IKB Faculty of Science, all undergraduate courses
FROM: Dr. Scott Reid, Associate Dean, Undergraduate Students

To all students new to UBC’s Okanagan Campus – welcome!
To all students returning to UBC’s Okanagan Campus – welcome back!

You are receiving this email because you are registered in at least one course that is offered by the Irving K Barber Faculty of Science.

To keep you on track this year, we want to share some helpful information as a reminder for all students taking courses in our Faculty.

  1. Check your email daily, including your SPAM/JUNK folder. Please read any email from UBC carefully, and act on requests immediately. The University will not accept the excuse that the student did not read the email, or misunderstood the information provided. If you are uncertain, please do not hesitate to contact our office.
  2. Whenever you email a member of the UBC community, please include your student number. If you are writing about a specific course, please provide all details (e.g. course name and number, course instructor).
  3. Please read the Student Declaration and Responsibility, which you agreed to when you registered for classes at UBC: http://www.calendar.ubc.ca/okanagan/index.cfm?tree=3,293,861,0.You should also review your rights as a member of the UBC Communityhttp://www.calendar.ubc.ca/okanagan/index.cfm?tree=3,293,875,0.
  4. Please be aware of Course Withdrawal deadlines: http://www.calendar.ubc.ca/okanagan/index.cfm?go=deadlinesFor Term 1 CoursesMonday September 20, 2021 @ 11:59pm PDT     Last day to withdraw without a W on your record (full tuition refund)

    Friday November 12, 2021 @ 11:59pm PST       Last day to withdraw with a W on your record (no tuition refund)

    If you are taking a 2-semester course, please consult this calendar linkfor withdrawal dates.

    If you wish to withdraw from a Term 1 class after November 12, 2021 you must request a Late Withdrawal from the Dean’s Office. Note that the fact that a student is failing a course is not an adequate reason for a Late Withdrawal. All requests must be accompanied by acceptable supporting documentation.

  5. Do not make end of term travel plans, or let others make travel plans on your behalf, until the final examination schedule is released. We will not schedule out-of-time exams based on travel plans.
  6. Please review the policy on Academic Misconduct: http://www.calendar.ubc.ca/Okanagan/index.cfm?tree=3,54,111,958.Review carefully all instructions provided by your instructors about assignments and exams; if you are uncertain about anything, check with your instructor.
  7. Academic Concessions:In-Term Academic Concessions: Students who are absent during the term or who are unable to complete tests or other graded work should normally discuss their absence with their course instructor and how they might make up for missed work in accordance with the information provided in the course syllabus or outline.Late Withdrawal, Standing Deferred and Aegrotat:  Requests for these academic concessions must be approved by the appropriate Dean’s Office of your home faculty and submitted to their office as close as possible to the time that the class attendance is adversely affected. In the case of requests for Standing Deferred or Aegrotat, requests must be made as soon as possible, and before the end of final exams. The Faculty of Science Dean’s Office will not normally accept untimely submissions for Academic Concession or appeals to a decision. Initiating a request for an academic concession does not ensure that the concession will be approved.

    Home Faculties and their student resource or forms page:

    BSC students: https://science.ok.ubc.ca/student-resources/undergrad/student-forms/
    BA student in the Faculty of Arts and Social Science: https://fass.ok.ubc.ca/student-resources/undergrad/student-forms/
    BA, BFA, BMS students in the Faculty of Creative and Critical Studies: https://fccs.ok.ubc.ca/student-resources/forms/
    BMGT students: https://management.ok.ubc.ca/student-resources/undergraduate-resources-3/
    BASC students: https://engineering.ok.ubc.ca/about/forms/
    HKIN students: https://hes.ok.ubc.ca/undergraduate/undergraduate-resources/student-forms/
    BSN students: https://nursing.ok.ubc.ca/undergraduate/student-resources/

    Out of Time Final Examinations (OOT): If you are unable to write a final examination in a course offered by the Faculty of Science on the scheduled date/time, but are able to complete it during the final examination period, submit an OOT request form and supporting documentation to the Dean’s Office; review the policy and follow the instructions on the form.

    Irving K Barber Faculty of Science: https://science.ok.ubc.ca/student-resources/undergrad/student-forms/

    Course Codes: ASTR, BIOC, BIOL, CHEM, COSC, DATA, EESC, GISC, MATH, PHYS, STAT, SUST

    General Academic Concession requirements:
    Courses offered by other Faculties may have different Academic Concession procedures.  Please consult their Faculty pages for more information.

    Note that all requests must be submitted as close as possible to the date of the incident, and normally within the term that the course was taken. If you have questions on which request is appropriate for your situation, contact an Academic Advisor or the Dean’s office.

    All academic concession requests that require the approval of the Irving K. Barber Faculty of Science Dean’s Office require supporting documentation. Normally, when medical documentation is provided to support an academic concession request, it must meet the following requirements:

  • Original document required (no photocopies, scans, or photos taken by your cell phone).
  • Signature of the medical professional must be in ink; digital signatures are not accepted unless stamped in ink by the clinic.For those student not in Kelowna, we will accept medical notes and supporting documents if they are faxed directly from the practitioner’s office to the secure fax machine in the Dean’s office (250-807-8001) The fax must include a cover page from the practitioner’s office, and the student name in full (e.g. see the contact information required on the individual concession request forms).

The Irving K. Barber Faculty of Science will no longer be accepting hard copies of forms (paper). All forms must be emailed to fos.students.ubco@ubc.ca for processing.

  1. Expectations and advice: Teaching and learning during the 2021/2022 academic year could be somewhat chaotic; a blend of in-person, online and hybrid modes of delivery (“mixed mode”).   You should receive a copy of a syllabus or course outline for all of your Term 1 courses.  A syllabus should contain all of the information about how the course is to be delivered, how you are to be evaluated and when and any other information about course expectations and/or learning resources available to support your learning and understanding in that course.  It is critical, this year more than years past, that you take the time to read and understand each course syllabus. If you have any concerns or questions about a course based on the syllabus, contact your course instructor immediately.  If your concerns or questions make you consider withdrawing from the course, make sure you do so before the end of the second week of classes, on or before the Add/Drop date of September 20, 2021 to have your course tuition refunded.  Withdrawing after September 20, 2021 will result in a “W” on your academic record and you will be responsible for a portion of the course tuition.With the ongoing travel restrictions and other COVID-19 restrictions, it is possible that some of you will start the academic year in very different time zones. Please be aware that the university will continue to operate during normal working hours in Kelowna, BC (PDT/PST). While many instructors are offering asynchronous class resources, some activities, such as exams, are scheduled and must be taken at the scheduled time in Kelowna, BC. Instructors may, but are not obligated to provide in-term academic concessions to students because of time zone differences. Instructors may, but are not obligated to assist you in catching up on your studies if you arrive on campus after the start of courses.  Please review your course syllabi carefully to see which, if any, activities require you to participate at local Kelowna time. If you feel unable to participate in those activities for any reason, please withdraw from those courses by the Add/Drop deadline on or before September 20, 2021.

    Please review course syllabi to ensure you have the technology required to complete the course especially if you are a first-year student and you are enrolled in one or more online courses in Term 1. Instructors may, but are not obligated to provide students with an academic concession if they do not have the minimum technology needs to complete their course. If you do not, please withdraw from those courses by the Add/Drop deadline on September 20, 2021.

    Learning in a “mixed mode” environment requires considerable self-discipline and time-management skills. Practice good learning skills in the first two weeks of classes to see whether you are able to manage the online learning environment. Contact the Student Learning Hub for advice as well as the Online Learning Coaches. If you are struggling, consider withdrawing from courses by the Add/Drop deadline on September 20, 2021.

Ask for help! 

Here are some links to helpful student services:

UBC Okanagan Student Services (Bursaries)
1) UBC Quarantine Bursary:  A one-time needs-based bursary to support UBC students who do not meet the current federal exemptions for mandatory quarantine upon arrival in Canada.  If you are required to quarantine upon entry into Canada to begin or continue your studies, you may be eligible for financial assistance.  Additional information and the application can be found at:  https://students.ok.ubc.ca/courses-money-enrolment/finances/financial-support/ubc-quarantine-bursary/

2) Emergency Funding: One-time emergency funding to help cover a shortfall due to an unexpected emergency situation when no other financial options are available.  Additional information is provided here:https://students.ok.ubc.ca/courses-money-enrolment/finances/financial-support/emergency-funding/.  To apply, contact Student Records & Financial Services.

UBC Okanagan Disability Resource Centre
The Disability Resource Centre determines academic accommodations and supports disabled students or those with chronic medical conditions.  If you are a student with a disability or a chronic medical condition and require academic accommodations to participate equitably in your course, program, or other UBC related activities please, contact the DRC at 250-807-8053 or drc.questions@ubc.ca. Web: www.students.ok.ubc.ca/drc

UBC Okanagan Equity and Inclusion Office
Through leadership, vision, and collaborative action, the Equity & Inclusion Office (EIO) develops action strategies in support of efforts to embed equity and inclusion in the daily operations across the campus. The EIO provides education and training from cultivating respectful, inclusive spaces and communities to understanding unconscious/implicit bias and its operation within in campus environments. UBC Policy 3 prohibits discrimination and harassment on the basis of BC’s Human Rights Code. If you require assistance related to an issue of equity, educational programs, discrimination or harassment please contact the EIO.
UNC 216        250.807.9291
email: equity.ubco@ubc.ca
Web: www.equity.ok.ubc.ca

Health & Wellness
At UBC Okanagan health services to students are provided by Health and Wellness.  Nurses, physicians and counsellors provide health care and counselling related to physical health, emotional/mental health and sexual/reproductive health concerns. As well, health promotion, education and research activities are provided to the campus community.  If you require assistance with your health, please contact Health and Wellness for more information or to book an appointment.
UNC 337        250.807.9270
email: healthwellness.okanagan@ubc.ca
Web: www.students.ok.ubc.ca/health-wellness

Student Learning Hub
The Student Learning Hub is your go-to resource for free learning support—now online and flexible to meet your remote learning needs! The Hub welcomes undergraduate students from all disciplines and years to access a range of supports that include tutoring in math, sciences, languages, and writing, as well as dedicated learning support to help you develop skills and strategies for academic success. Don’t wait—successful learners access support early and often. For more information, visitstudents.ok.ubc.ca/hub or contact learning.hub@ubc.ca.

Additional information about online learning can be found at: learningcommons.ubc.ca
Need some assistance with registration? Contact an Academic Advisor.
Need help declaring your major? Contact an Academic Advisor.
Courses and programs offered in IK Barber FoS: https://science.ok.ubc.ca/programs/
Indigenous Programs and Services:  https://students.ok.ubc.ca/aboriginal-students/
Global Engagement Office: https://students.ok.ubc.ca/international-students/contact-us/

We want you to succeed! Please use the many resources available to you on our campus.

If you have any questions, you can send us an email anytime!

Irving K. Barber Faculty of Science:
Location: ASC 413

Email: fos.students.ubco@ubc.ca
Twitter: https://twitter.com/fos_ubco
Facebook: https://www.facebook.com/fos.ubco
Website: https://science.ok.ubc.ca/
Instagram: https://www.instagram.com/fos.ubco

Our very best wishes to you for a successful academic year!

Dr. Scott D. Reid, PhD
Associate Dean – Students
Irving K. Barber Faculty of Science

and

Ms. Jennifer Janok
Student Support Assistant to the Associate Dean – Students
Irving K. Barber Faculty of Science

fos.students.ubco@ubc.ca

Dear BSc students,

We are eagerly preparing to welcome you to campus for the 2021-2022 academic year. I know that many of you are keen to begin in-person classes and labs, as are many of our instructors. UBC is working to provide all members of our community with a safe learning and teaching environment.

By becoming vaccinated before returning to campus (if you are eligible), and by following the measures that have been implemented on campus, you will be supporting a healthy campus community. I recommend you read carefully any emails you receive from the university; you can find links to important UBC COVID-related emails here.

I am aware that many students are facing exceptional circumstances and will be unable to arrive in Kelowna in time for start of classes in September. To accommodate students, the Faculty of Science is offering an increased selection of online courses across the BSc programs. Some courses originally scheduled to be delivered in person have moved online; the complete list of online courses offered in the Faculty of Science is listed below. Please monitor the course schedule regularly as more courses may move to online delivery.

Note that if you are registered in a course that has changed from in-person to online delivery, you will receive an email informing you of the change. When classes begin, I recommend you read course syllabi carefully and ensure you have a clear understanding of course expectations.

For those of you who are unable to arrive in Kelowna in time for the start of classes, I recommend you explore the online course offerings. I encourage students in first- and second-year to meet with an academic advisor to identify other online courses that you can take, such as electives, to meet degree requirements.

I recommend that third- and fourth-year students contact their program advisor for assistance in identifying alternate courses to meet the requirements of the major. Students may also request a Letter of Permissionto take online courses at other institutions; please work with an academic advisor to identify courses at appropriate institutions.

We know that circumstances may have affected your plans, which may cause additional stress or worry during an already challenging time. UBCO has resources available that can help you navigate these experiences. You may reach out to multilingual counselors who are available to speak with you anytime through UBC’s Student Assistance Program; this is a free, 24/7 wellness resource that is available online, by phone, video chat, instant messaging, or mobile app.

The Government of British Columbia also has a list of supports available for post-secondary students affected by India and Pakistan travel restrictions. You can find additional UBC support and resources on the Student Services website.

We look forward to welcoming you on September 7th, and we will continue to support you on your academic journey.

Dr. Gino DiLabio
Dean, Irving K. Barber Faculty of Science


Online courses offered by the Faculty of Science for TERM 1:

BIOC 308          Pharmacology 1 (hybrid)
BIOC 405          Lipids and Membranes

BIOL 202          Introduction to Biostatistics
BIOL 318          Immunology
BIOL 341          Neurobiology
BIOL 366          Molecular Genetics
BIOL 420A         COVID-19
BIOL 477          Bioinformatics

COSC 111         Computer Programming 1 (COSC 111 Section 002 Lectures are offered online)
COSC 122         Computer Fluency
COSC 304         Introduction to Databases
COSC 328         Introduction to Networks
COSC 329         Learning Analytics
COSC 360         Web Programming
COSC 405         Modelling and Simulation
COSC 414         Computer Graphics
COSC 419F       Special Topics: Social Computing

DATA 301          Introduction to Data Analytics
DATA 311          Machine Learning
DATA 405          Modelling and Simulation

EESC 101          Environmental Science
EESC 104          Four Billion Years and Counting
EESC 106          The Catastrophic Earth
EESC 111          Earth Science
EESC 200          Mineralogy
EESC 222          Geomorphology
EESC 301          Limnology
EESC 303          Oceanography
EESC 314          Environmental Impact Assessment: Process, Regulation & Administration
EESC 323          Geochemistry
EESC 325          Structural Geology
EESC 342          Hydrogeology
EESC 398          Technical Communication (hybrid)
EESC 431          Quaternary Glacial Environments

GEOG 108          Earth Systems: Weather, Climate and Life
GEOG 222          Geomorphology
GEOG 314          Environmental Impact Assessment: Process, Regulation & Administration

MATH 116          Calculus I for Management and Economics
MATH 125          Pre-calculus
MATH 220          Mathematical Proof
MATH 302          Introduction to Probability
MATH 311          Abstract Algebra I
MATH 327          Analysis I
MATH 340          Introduction to Linear Programming

PHYS 111          Introductory Physics for the Physical Sciences I
PHYS 112          Introductory Physics for the Life Sciences I
PHYS 215          Thermodynamics
PHYS 403          Statistical Mechanics

STAT 124          Business Statistics
STAT 230          Introductory Statistics
STAT 303          Introduction to Probability
STAT 449A        Special Topics: Non-Parametric Methods

Dear students in the Irving K. Barber Faculty of Science (FoS),

We understand that there has been a great deal of uncertainty for you this past year due to COVID-19. In March, UBC announced that we are preparing for increased on-campus activities beginning in September 2021, and you may be wondering what your FoS classes will look like.

At this time, the majority of FoS courses in Winter Session Term 1 (September to December 2021) will be delivered in-person. While some FoS courses will be delivered online, you should prepare to be on campus for your studies in September. There is the possibility that the COVID-19 situation may worsen, and we may have to revert to online course delivery if mandated to do so by the public health authorities. Please note that the mode of delivery for any course outside of the FoS is subject to the decision of the Faculty offering the course.

Details about the mode of delivery for all courses will be provided in the UBCO Course Schedule, which is expected to be available to students in early June 2021. General inquiries related to Winter Session Term 1 should be directed to avps.ok@ubc.ca, while specific inquiries about courses in the FoS should be directed to fos.students.ubco@ubc.ca.

Stay up-to-date on UBC’s plans for the fall

UBC is working hard to plan for September. Your health and wellbeing are still our top priority, and you can be confident that we will continue to put your safety first. Check UBC’s Return to Campus FAQs regularly for general updates about on-campus instruction and activities.

 2021 TERM 2

Sent to all students registered in courses offered by the following Faculties:
IKB Faculty of Arts and Social Sciences (FASS)
Faculty of Creative and Critical Studies (FCCS)
IKB Faculty of Science (FOS)

With final exams starting on Friday, April 16, 2021, we thought we would remind you about the university policies on examinations and some relevant academic accommodations.

You can review the Senate Policy on Examinations here: http://www.calendar.ubc.ca/okanagan/index.cfm?tree=3,41,89,1008

In particular, you should review the policy on student conduct during examinations: http://www.calendar.ubc.ca/okanagan/index.cfm?tree=3,41,89,1009.

Please listen or read the instructions provided by your professors and by invigilators carefully. Specifically, they may have information on academic integrity during your online exam, and you will want to ensure you read and understand that information.

Ensure that you are clear on what platform each exam will be in and ask your professor if you are unsure on their exam procedures this term.

Bring picture ID to all exams.  It is important that you have your physical UBCcard, a printed copy of our virtual UBCcard, or any form of government-issued ID containing your photo with you for all of your final examinations. The student online application form and other relevant information can be found at: https://ubccard.ubc.ca/obtaining-a-ubccard/students

Check your exam schedule, and ensure you have recorded the correct day, time, and location for each of your exams. Here is the link to the exam schedule: SSC (Student Service Centre) https://cas.id.ubc.ca/ubc-cas/login?TARGET=https%3A%2F%2Fssc.adm.ubc.ca%2Fsscportal%2Fservlets%2FSRVSSCFramework

CAUTION: Exams hosted in Canvas will display the End Time of the exam rather than when the exam is available for you to access and begin.  The exam schedule posted in SSC is based on the START TIME of all exams, whether they are hosted in Canvas or not.  Do NOT rely on Canvas for the time that your exam is to begin.

All final exam times are Pacific Daylight Time (local Kelowna time). Please set your alarm carefully for early morning exams and double check the time if you are in a different time zone: https://www.timeanddate.com/worldclock/

Students are expected to write their final exams at the time scheduled to avoid hardships and clashes.  We will NOT consider out-of-time exam requests solely based on differences in time zones.

Academic Concessions: Out of Time Final Exam and Standing Deferred

If you are unable to write an exam, you must submit the appropriate documentation for an Academic Concession to the appropriate Dean’s Office; follow the instructions on the forms. If you are able to complete the exam within the exam period (on or before April 29, 2021), please complete the Out of Time Final Exam form. If you are unable to complete the exam within the exam period (after April 29, 2021) please complete the Standing Deferred form:

Irving K Barber Faculty of Arts & Sciences (FASS): https://fass.ok.ubc.ca/student-resources/undergrad/student-forms/

  • For courses in: ANTH, ECON, Human GEOG, GWST, HIST, INDG, PHIL, POLI, PSYO, SOCI

Faculty of Creative & Critical Studies (FCCS): https://fccs.ok.ubc.ca/student-resources/forms/

  • For courses in: ARTH, CCS, CHIN, CORH, CRWR, CULT, DIHU, ENGL, FILM, FREN, GERM, JPST, KORN, MDST, SPAN, THTR, VISA, WRLD

Irving K Barber Faculty of Science (FOS): https://science.ok.ubc.ca/student-resources/undergrad/student-forms/

  • For courses in: ASTR, BIOC, BIOL, CHEM, COSC, DATA, EESC, GISC, MATH, Physical GEOG, PHYS, STAT, SUST

All academic concession requests require supporting documentation. Normally, when medical documentation is provided to support an academic concession request, it must meet the following requirements:

  • Original document required (no photocopies, scans, or photos taken by your cell phone).
  • Signature of the medical professional must be in ink; digital signatures are not accepted unless stamped in ink by the clinic.
  • Since most students are not in Kelowna, FCCS, FASS and FOS will accept medical notes and supporting documents if they are faxed directly from the practitioner’s office to the secure fax machine in the Dean’s office (FASS / FOS 250-807-8001) (FCCS 250-807-8543). Please see the list above to identify which Faculty your course is in. The fax must include a cover page from the practitioner’s office, and the students name in full (e.g. see the contact information required on the individual concession request forms).

Courses offered by other Faculties may have different Academic concession procedures. Please consult their Faculty pages for more information.

Exam Jam: bigger and better than ever! April 15, 2021

This term, Exam Jam will centralize the resources and supports at both UBC campuses, harnessing the expertise of the peers and pros in the Student Learning Hub and the Chapman Learning Commons.

During this virtual all-day event, you’ll find math and science tutoring, motivation and time-management sessions, essay exam workshops, wellness breaks, and activities to help you de-stress. Once enrolled in the Canvas course, you can pick and choose from a variety of sessions to suit your schedule and needs.

If you want to avoid stress, stay focused, and get energized for your final exams, enroll and join us on Thursday, April 15! Attend one, two, or all of our sessions—it’s up to you.
Prizes will be awarded randomly to the first 250 registrants, so enroll early!

Enroll: https://canvas.ubc.ca/enroll/RBJB9R
Learn more: https://students.ok.ubc.ca/academic-success/learning-hub/events-workshops/#exam

If you have any questions, please contact us at:

I.K.B. Faculty of Science (FOS): fos.students.ubco@ubc.ca
I.K.B. Faculty of Arts and Social Sciences (FASS): fass.students.ubco@ubc.ca
Faculty of Creative and Critical Studies (FCCS): fccs.ubco@ubc.ca

Remember to take care of yourself, and get plenty of sleep.

Best wishes with your final exams!

Dr. Donna Senese
Associate Dean, Students
FASS

Dr. Jordan Stouck
Associate Dean, Undergraduate Studies
FCCS

Dr. Scott Reid
Associate Dean, Students
FOS

Sent to all IKB Faculty of Science Majors, Honours, and all 1st year BSC students

Hello,

We hope that term 2 is progressing smoothly for all of our students in this unique time.

Please consider carefully and honestly how you are managing your online courses this year.

You may wish to consult with your instructors, a learning specialist in the Student Learning Hub, an Academic Advisor, International and Aboriginal Program Advisors, and/or a health practitioner to determine whether you need to make changes to your term 2 registration or to get help in completing your courses successfully.

The last day to self-withdraw from most courses with a W standing is Tuesday, April 13, 2021 at 11:59 pm PDT (Pacific Daylight Time or local Kelowna time). After this date SSC will not be available to students to drop their courses.

For full-year courses (Terms 1 and 2) the self-withdrawal date may be different. Please consult the online course schedule or ask for help in determining the withdrawal date.

For any courses you may be taking through Distance Education or at UBC Vancouver campus please be aware that the self-withdrawal dates for these courses may be different and not determined by UBC Okanagan.

Withdrawal after April 13

Requests to withdraw from Term 2 Faculty of Science courses after the Okanagan Senate self-withdrawal date will need to go through the Dean’s Office by submitting a Late Withdrawal form. All requests must be accompanied by supporting documentation. Requests must be submitted as close to the date when class attendance was adversely effected.

Courses offered by other Faculties may have different late withdrawal procedures. Please consult their Faculty pages for more information.

Campus resources

If you require academic assistance or other forms of support for the remainder of the term, please consider the following resources:

The Student Learning Hub
If you need help with time management, study skills, or any other Academic supports we strongly recommend students make use of the Student Learning Hub, a resource for free math, science, writing, and language learning support. For more information, please visit the Student Learning Hub’s website, learn more about Study Skills support, or email learning.hub@ubc.ca.

Academic Advising
Academic Advising has a new system for virtual drop-in appointments: Request a drop-in appointment here by selecting “Join the virtual line”. You can also email advising.ubco@ubc.ca to make an appointment.

Well-being Support
As always, if you feel you need some extra personal support, you can explore resources provided by Health and Wellness. You can make an appointment to talk with a counsellor by emailing: healthwellness.okanagan@ubc.ca

UBC now provides students with access to Aspiria, a Student Assistance program that provides 24/7 multilingual professional mental health counselling and coaching to all UBC students located anywhere in the world.

Your student id code is: UBCO
Your password code is: UBCO

There are several ways students can access counselling, coaching or any of their other Aspiria services such as groups and student life services.

  • You can click on “LIVE CONNECT ONLINE” button on the top right corner of the webpage.
  • You can also scroll down and click on “Contact a counsellor” (on the right, middle of the page) to request for a counsellor to contact you directly.
  • If outside of North America, you can reverse charges and call collect when asking the operator to connect you to their number at 604-757-9734.
  • If calling from within North America, the toll free number is 1-833-590-1328.

All Aspiria services are free and confidential and they operate 24/7. Some services are multilingual and you can indicate your preference re: face-to-face session, by phone or by video (online) when requesting counselling and/or coaching.

We know this year has been challenging for everyone. The Irving K. Barber Faculty of Science Dean’s Office will support you as best we can or we will try to connect you with those who can help.

Our best wishes to you,

Dr. Scott Reid
FOS Associate Dean – Students

Jennifer Janok
FOS Student Support Assistant
fos.students.ubco@ubc.ca

Sent to BA, BFA, BMS and BSC students on behalf of the following Faculty Dean’s Offices:
IKB Faculty of Arts and Social Sciences (FASS)
Faculty of Creative and Critical Studies (FCCS)
IKB Faculty of Science (FOS)

Academic Scheduling has now released the 2020W T2 Final Exam schedule.

FINAL EXAM SCHEDULE: 

ACADEMIC CONCESSIONS FOR FINAL EXAMS:

Out of Time Final Exams and Standing Deferred Requests

Requests for academic concessions must be submitted as close as possible to the time that the class attendance is adversely affected. In the case of requests for Out-of-Time Final Exams and Standing Deferred, requests must be made as soon as possible, and before the end of final exams.  The Dean’s office (FASS, FCCS, and FOS) will not normally accept untimely submissions. Initiating a request for an academic concession does not ensure that the concession will be approved.

All concession requests require supporting documentation. Normally, when medical documentation is provided to support an academic concession request, it must meet the following requirements:

  • Original document required (no photocopies, scans, or photos taken by your cell phone).
  • Signature of the medical professional must be in ink; digital signatures are not accepted unless stamped in ink by the clinic.
  • Since most students are not in Kelowna, FCCS, FASS and FOS will accept medical notes and supporting documents if they are faxed directly from the practitioner’s office to the secure fax machine in the Dean’s office (FASS / FOS 250-807-8001) (FCCS 250-807-8543). Please see list below to identify which Faculty your course is in. The fax must include a cover page from the practitioner’s office, and the student name in full (e.g. see the contact information required on the individual concession request forms).

Irving K Barber Faculty of Arts & Sciences:

https://fass.ok.ubc.ca/student-resources/undergrad/student-forms/

  • ANTH, ECON, GEOG, GWST, HIST, INDG, PHIL, POLI, PSYO, SOCI

Faculty of Creative & Critical Studies: 

https://fccs.ok.ubc.ca/student-resources/forms/

  • ARTH, CCS, CHIN, CORH, CRWR, CULT, DIHU, ENGL, FILM, FREN, GERM, JPST, KORN, MDST,  SPAN, THTR,  VISA, WRLD

Irving K Barber Faculty of Science:

https://science.ok.ubc.ca/student-resources/undergrad/student-forms/

  • ASTR, BIOC, BIOL, CHEM, COSC, DATA, EESC, GISC, MATH, PHYS, STAT, SUST

Note:
1) Do not make travel plans or let others make travel plans on your behalf until you have consulted the schedule and identified when your exams are.  We will NOT consider out-of-time exam requests based on travel plans.

2) Students are expected to write their final exams at the time scheduled to avoid hardships and clashes.  We will NOT consider out-of-time exam requests solely based on differences in time zones.

WITHDRAWAL DEADLINES:

Please be aware of Course Withdrawal deadlines: http://www.calendar.ubc.ca/okanagan/index.cfm?go=deadlines

Tuesday, April 13, 2021 @ 11:59pm – Last day to withdraw with a W on your record (no tuition refund); self-withdrawal through SSC

If you are taking a 2-semester course, please consult this calendar link for withdrawal dates.

Good Luck with your term!

Dr. Jordan Stouck
Associate Dean, Undergraduate Studies
FCCS

Dr. Donna Senese
Associate Dean, Students
FASS

Dr. Scott Reid
Associate Dean, Students
FOS

Sent to BA, BFA, BMS and BSC students on behalf of the following Faculty Dean’s Offices:
IKB Faculty of Arts and Social Sciences (FASS)
Faculty of Creative and Critical Studies (FCCS)
IKB Faculty of Science (FOS)

TIME CHANGE

First, we want to remind you that the local time in Kelowna, BC, Canada, will change on Sunday, March 14, 2021, at 2:00 am with the end of Pacific Standard Time (PST) and return of Daylight Savings Time (PDT). In Kelowna, we will be moving our clocks forward one full hour. The return to Daylight Savings Time may or may not influence the difference in time between where you currently are and local Kelowna time. There are numerous World Clock apps and websites available, such as timeanddate.com, to help you determine the impact of the change in local Kelowna time. It will be critically important that you know this time change and manage it appropriately, especially during the week of March 15, 2021.

If you have any graded assignments, course tests, or any other synchronous course activity after Pacific Standard Time ends, please adjust your schedules accordingly. You will be responsible for ensuring that you meet the deadline for that activity; missing a test or deadline due to the time change will not be grounds for academic concessions.

EXAM HARDSHIP GUIDELINES 2020-2021

New guidelines were recently passed at Okanagan Senate regarding the period defined as hardship. These come into effect next session, 2021/2022;they do not apply to the current 2020W Term 2. The exam schedule was created before the meeting of Senate where this change was approved and we cannot pre-emptively apply it to the current term.

Our three Faculties will follow the current Academic Calendar (2020/2021) where hardship is defined as “the occurrence of an examination candidate being faced with three (3) or more formal examinations scheduled within a 24-hour period (e.g., from 8:00 am to 7:59 am the following day).”

The Academic Calendar that is published online is actually for 2021/2022 as summer registration starts next week, which is why we included the link above to the “archive” that still governs this term. (Sorry, we know it is a bit confusing).

If you need help with time management to better prepare for your exams please consult the learning strategists at the HUB and attend any exam prep sessions to help support your tight exam schedule.

WITHDRAWAL DEADLINES:

Please be aware of Course Withdrawal deadlines: http://www.calendar.ubc.ca/okanagan/index.cfm?go=deadlines
Tuesday, April 13, 2021 @ 11:59pm (PDT; local Kelowna time) – Last day to withdraw with a W on your record (no tuition refund); please note you can self-withdraw through SSC; you do not need Dean’s Office approval or to complete a form until after April 13.

If you are struggling in a course, a withdrawal can be a better decision than a low grade or a fail. As noted in the Academic Calendar, “Such standings will not be included in computing averages.” If you are concerned about the potential impact of withdrawing from a course, consult with Academic Advising.

Dr. Jordan Stouck
Associate Dean, Undergraduate Studies
FCCS

Dr. Donna Senese
Associate Dean, Students
FASS

Dr. Scott Reid
Associate Dean, Students
FOS

TO: 4th year FOS Undergraduates 
FROM: Dr. Scott Reid, Associate Dean, Students

Hello 4th year students,

As the add/drop date for Term 2 is quickly approaching, we’d like to remind all students who are planning to graduate in June 2021 to:

  • review your degree requirements and ensure you’re on track to graduate
  • apply to graduate on the SSC. Deadline is February 28, 2021 @ 11:59 pm PST

After January 22, 2021 @ 11:59 pm PST you will not be able to add new courses or make changes to your registration without penalty (ex. ‘W’ standing, payment of tuition and fees).

Contact your Program Advisor for your major or schedule a drop-in appointment with an Academic Advisor for a grad check if you have questions. For appointments with Academic Advising, make sure you sign up early in the day (PST) as spaces are limited at this hectic time of year.

Conflict request procedure:

Requests for course conflict registration must be approved by Dr. Reidand must meet specific criteria:

  • only students graduating in June 2021
  • both courses are required for graduation
  • courses are specifically required for your Major and/or no other course being offered will work in your schedule or with your prerequisites
  • above is confirmed by an Academic Advisor

Please note, preferred sections are not taken into consideration.

This policy/procedure is in line with guidance from the Deputy Registrar for the Okanagan campus.

The process is as follows:

  • discuss the conflict with your Academic or Program Advisor
  • the Advisor will email us with your academic plan and confirmation that no other options are possible
  • Dr. Reid will consult instructors and advise you of the decision by email

To those in your last term here at UBC Okanagan, this may not be the end to your undergraduate education that you were expecting but keep in mind that you have reached a significant milestone in your life despite numerous and unforeseen challenges. You have overcome them all and should be extremely proud of what you accomplished since the day you accepted your admission to the Okanagan campus of UBC. We hope you have accumulated many friendships and memories from your time with us that you will cherish for a life-time. We wish you luck in pursuing your future endeavours and it has been our pleasure and privilege to support your success while you have been a member of the Okanagan campus community of scholars.

Wishing you every success,

Dr. Scott Reid
FOS Associate Dean – Students

Jennifer Janok
FOS Student Support Assistant
fos.students.ubco@ubc.ca

TO: To all students taking courses in FOS, all undergraduate courses
FROM: Dr. Scott Reid, Associate Dean, Students

Hello,

To keep you on track this year, we want to share some helpful information as a reminder for all students taking courses in our Faculty.

  1. Check your email daily, including your SPAM/JUNK folder. Please read any email from UBC carefully, and act on requests immediately. The University will not accept the excuse that the student did not read the email, or misunderstood the information provided. If you are uncertain, please do not hesitate to contact our office.
  2. Whenever you email a member of the UBC community, please include your student number. If you are writing about a specific course, please provide all details (e.g. course name and number, course instructor)
  3. Do not make travel plans or let others make travel plans on your behalf until the exam schedule is released in early February. We cannot schedule out-of-time exams based on travel plans.
  4. Please review the policy on Academic Misconduct: http://www.calendar.ubc.ca/Okanagan/index.cfm?tree=3,54,111,958. Review carefully all instructions provided by your instructors about assignments and exams; if you are uncertain about anything, check with your instructor. For more examples visit our new Academic Integrity website.
  5. Please be aware of Course Withdrawal deadlines: http://www.calendar.ubc.ca/okanagan/index.cfm?go=deadlinesFor Term 2 CoursesFriday January 22, 2021 @ 11:59pm PST
    Last day to self withdraw without a W on your record (full tuition refund)

Friday March 26, 2021 @ 11:59pm PDT
Last day to self withdraw with a W on your record (no tuition refund)

Tuesday April 13, 2021 @11:59pm PDT
Last day to request withdrawal with a W on your record (no tuition refund) per changes from the Okanagan Senate. Faculties will provide the request procedure closer to the end of the term.

If you wish to withdraw from a Term 2 class after April 13, 2021 you must request a Late Withdrawal from the Dean’s Office. Note that the fact that a student is failing a course is not an adequate reason for a Late Withdrawal. All requests must be accompanied by acceptable supporting documentation.

  1. Academic Concessions:Requests for academic concessions must be submitted as close as possible to the time that the class attendance is adversely affected. In the case of requests for Out-of-Time Final Exams and Standing Deferred, requests must be made as soon as possible, and before the end of final exams.  In considering requests, or any appeals of decisions on academic concessions, the Dean’s office will not normally accept untimely submissions. Initiating a request for an academic concession does not ensure that the concession will be approved. Requests based on timezone difficulties will not be approved.Submit forms to the appropriate Faculty based on the course for which you are requesting an academic concession.

Irving K Barber Faculty of Science: https://science.ok.ubc.ca/student-resources/undergrad/student-forms/

  • BIOL, BIOC, CHEM, COSC, DATA, EESC, GISC, MATH, PHYS, STAT, SUST

Irving K Barber Faculty of Arts & Sciences: https://fass.ok.ubc.ca/student-resources/undergrad/student-forms/

  • ANTH, ECON, GEOG, GWST, HIST, INDG, PHIL, POLI, PSYO, SOCI

Faculty of Creative & Critical Studies: https://fccs.ok.ubc.ca/student-resources/forms/

  • ENGL, FREN, SPAN, CULT, etc.

Note that requests must be submitted as close as possible to the date of the incident, and normally within the term that the course was taken.

Normally, when medical documentation is provided to support an academic concession request, it must meet the following requirements:

  • Original document required (no photocopies, scans, or photos taken by your cell phone).
  • Signature of the medical professional must be in ink; digital signatures are not accepted unless stamped in ink by the clinic.
  • Since most students are not in Kelowna, we will accept medical notes and supporting documents if they are faxed directly from the practitioner’s office to the secure fax machine in the Dean’s office (250-807-8001) The fax must include a cover page from the practitioner’s office, and the student name in full (e.g. see the contact information required on the individual concession request forms).
  1. Expectations and advice:Teaching and learning in the online environment is new to us all. Many of you are in very different time zones. Please be aware that the university will operate during normal working hours in Kelowna, BC. While many instructors are accommodating students by offering asynchronous class activities, some activities, such as exams, are scheduled and must be taken at the scheduled time in Kelowna BC. Instructors are not obligated to provide academic concessions to students because of time zone differences. Please review your course syllabi carefully to see which, if any, activities require you to participate at local Kelowna time. If you feel unable to participate in those activities, please withdraw from those courses by the Add/Drop deadline on January 22, 2021.Please review course syllabi to ensure you have the technology required to complete the course. Instructors are not obligated to provide students with an academic concession if they do not have the minimum technology needs to complete their course. If you do not, please withdraw from those courses by the Add/Drop deadline on January 22, 2021.Learning in an online environment requires considerable self-discipline and time-management skills. Practice good learning skills in the first two weeks of classes to see whether you are able to manage the online learning environment. Contact the Student Learning Hub for advice as well as the Online Learning Coaches. If you are struggling, consider withdrawing from courses by the Add/Drop deadline on January 22, 2021.
  1. Academic Probation and Failed Standing – IMPORTANT:The IKB Faculty of Science reviews student academic performance at the end of each Winter session for all students who have 2020W registration eligibility. The three standings are “Good Standing”, “Academic Probation”, and “Failed Standing”. Your registration eligibility for September 2021 is dependent upon your grades in courses for both Term 1 and 2 courses: http://www.calendar.ubc.ca/okanagan/index.cfm?tree=3,41,91,0Students with failing averages are typically placed on Failed Standing, are ineligible for registration for September 2021, and must take a year away from UBC.Students with an average between 50 and 55% are typically placed on Academic Probation, and are restricted to a maximum of 9 credits in Term 1.Students who fail a certain number of courses but have an overall average greater than 55% may also be placed on Academic Probation.For more details on standings for the Faculty of Science please review the Academic Regulations in the Academic Calendar.BSc – http://www.calendar.ubc.ca/okanagan/index.cfm?tree=18,360,1102,143BA – http://www.calendar.ubc.ca/okanagan/index.cfm?tree=18,282,857,1267Of importance for students is to consider is their term 1 average and how this will impact term 2 performance. We strongly recommend that students use the resources available to them, such as the Student Learning Hub to prepare you for academic success in term 2.

Student Learning Hub

The Student Learning Hub is your go-to resource for free learning support—now online and flexible to meet your remote learning needs! The Student Learning Hub welcomes undergraduate students from all disciplines and years to access a range of supports that include tutoring in math, sciences, languages, and writing, as well as dedicated learning support to help you develop skills and strategies for academic success. Don’t wait—successful learners access support early and often. For more information, visit students.ok.ubc.ca/hub or contact learning.hub@ubc.ca.

Additional information about online learning can be found at: learningcommons.ubc.ca
Need some assistance with registration? Contact an Academic Advisor.
Need help declaring your major? Contact an Academic Advisor.
Courses and programs offered in IKB FoS: Science.ok.ubc.ca/programs/ We want you to succeed! Please use the many resources available to you on our campus.

If you have any questions, you can send us an email anytime!

Irving K. Barber Faculty of Science:
Location: ASC 413

Email: fos.students.ubco@ubc.ca
Twitter: https://twitter.com/fos_ubco
Facebook: https://www.facebook.com/fos.ubco
Website: https://science.ok.ubc.ca/
Instagram: https://www.instagram.com/fos.ubco

Our very best wishes to you for a successful academic Term!

Dr. Scott D. Reid, PhD
Associate Dean – Students
Irving K. Barber Faculty of Science

**Sent on behalf of Dr. Scott Reid, Associate Dean, Students, IKB Faculty of Science**

To all instructors, staff, and graduate students:

Dear student:

The Okanagan Senate passed two motions on November 26, 2020 that result in changes to the withdraw deadline for courses in both Term 1 and Term 2 (2020W), and to the start date and the final exam period in Term 2. Please read this email carefully. I recommend you add this information to your personal calendars.

Withdraw deadline.

The withdraw deadline for both Term 1 and Term 2 W2020 has been extended to the last day of classes:

  • Term 1 at 11:59 pm PST (local Kelowna time), Friday December 4, 2020.
  • Term 2 at 11:59 pm PDT (local Kelowna time), Tuesday April 13, 2020

If you wish to withdraw from a Term 1 course offered by the IKB Faculty of Science, you will be unable to do this yourself in SIS. Please complete the Late Withdrawal Request and submit it to the Dean’s Office; approval is automatic and you will be withdrawn from the course. You do not have to provide supporting documentation.

Requests for Late Withdrawal received after 11:59 pm on December 4, 2020 will be dealt with according to the guidelines outlined on the LW form; supporting documentation is required and approval is not guaranteed.

Students who submitted requests for late withdrawal since Friday November 13, and were denied, should submit a new request for Late Withdrawal; these will be approved if they are received prior to the new deadline (Friday December 4, 2020).

Courses offered by other Faculties will have different withdrawal forms or procedures. Please consult their Faculty pages for more information.

Delayed start to Term 2, W2020.

Start of classes is delayed one week to January 11, 2021. Classes will end on Tuesday April 13, 2021. Exams will start Friday April 16, 2021 and will end on Thursday April 29, 2021. Additional changes to the exam period in April 2021 are: exams will be no longer than 2.5 hours; and there will be four exam sittings per day. Students with exam conflicts and exam hardships will be accommodated as usual.

My very best wishes to you for end of term and final exams.

Dr. Scott Reid
Associate Dean, Students
FOS

For emails sent to Irving K. Barber Faculty of Science students from March 2020 to December 2020, view the COVID-19 archive.